Responsibilities
- Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
- Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
- Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; Creating and submitting purchase orders and compiles expense reports
- Manage intranet and gDrives and assists with filing and organization of information
- Provides support on editing and formatting executive-level presentations
- Serves as the go-to-person for general operational or administrative inquiries
- Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
- Partners with other personal assistants and team members on a routine basis and provides backup support to leadership
- Provides backup support to teams outside of own work area and across functions, as necessary
Profile
- Solid administrative assistant experience
- Solid experience supporting senior/executive level leaders
- You are proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.)
- You have strong organizational skills and the ability to be managing conflicting, shifting and competing priorities with minimal direction
- English fluent
- You have financial experience for effective and efficient tracking,of departmental budgets
- Demonstrating adaptability and positive demeanor in the face of change
Benefits
- World-renowned pharmaceutical company
- Internal Career Opportunities
- International and Diverse Environment
About Hays
IT is and always has been our core business that laid the foundation for Hays' success. We are the biggest privately owned IT recruitment agency in Germany and offer the best jobs for every career level – whether you are interested in vacancies in agile SMEs or international DAX groups. Hays masters the entire IT job spectrum, from support to software architecture or digitalisation – thanks to our broad portfolio, we have something for everyone. In the last decades, we were able to support numerous IT experts with choosing the right path for a successful career, positioning ourselves as their lifelong partner. Our highly specialised consultants can cater to your every wish and expectation and will prepare you for interviews and contract negotiations. Give it a try and learn what the market has to offer – our services are free of charge, non-binding and discreet! We look forward to hearing from you.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
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